Agoura Hills

Program Associate, International Programs, Conrad N. Hilton Foundation

The Organization

The Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help the world’s disadvantaged and vulnerable people. The Foundation currently conducts strategic initiatives in six priority areas: providing safe water, ending chronic homelessness, preventing substance use, helping young children affected by HIV and AIDS, supporting transition age youth in foster care, and extending Conrad Hilton’s support for the work of Catholic Sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. In 2017, the Humanitarian Prize was awarded to icddr,b, an international health research institute dedicated to solving the most serious health issues facing low and middle-income countries. From its inception, the Foundation has awarded more than $1.6 billion in grants, distributing $114.9 million in the U.S. and around the world in 2017. The Foundation’s current assets are approximately $2.8 billion. For more information, please visit www.hiltonfoundation.org/

Position Overview

About the Role

The Program Associate will play a central role in coordinating the International grant making activities of the program department, provide programmatic and administrative support to their respective program teams, and act as a liaison between program staff, grantees and external consultants.  S/he will provide support for key operational and administrative areas of the team, including: project tracking, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight, and planning. This position will also assist the team with general administration functions including the coordination of convenings.

This position will work closely with the Sr. Program Officer in the young children affected by HIV and AIDS initiative and as a member of the team, the Program Associate will participate in project and department-wide activities, meetings, conferences, etc.  S/he will participate in programming discussions, and will be conversant with the Foundation’s approaches.

KEY RESPONSIBILITIES

Coordinate the Grant Making Process

  • Serves as the primary contact and provides guidance to grantees and applicants during the application and reporting processes
  • Participates in proposal research, summaries and budgets during the review process
  • Reviews and analyzes submitted grant proposals
  • Reviews, analyzes, and summarizes grantee reports
  • Works closely with [Sr. Program Officer/Program Officer] in producing board write-ups and presentation materials, including dashboard analytics and memos, to the board
  • Participates in peer review process of board write-ups
  • Performs program related research and special projects as assigned.

Program Liaison

  •  Participates in and provides insights in strategic grant planning, budgeting and portfolio coding.
  • Interfaces with grants management to comply with internal audit and grant tracking procedures and grantmaking processes.
  • Participates in planning and leads logistics of annual convening of grantees, stakeholders and monitoring, evaluation and learning partners (MEL).
  • Coordinates with team members to develop content for the Foundation website.
  • Provide support for key operational and administrative areas of the team, including: project tracking, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight, and planning.

Program Administrative Support

  •  Provides support to Sr. Program Officer] with travel, expense reports, appointments, contacts, correspondence, reports and maintenance of information.
  • Coordinates external program related events such as meetings, conferences and presentations.

CORE QUALIFICATIONS

Required:

  • Bachelor’s Degree in International Studies, Public Health, Public Policy or related field.
  • Minimum of 2 years of relevant work experience, preferably in the nonprofit sector.
  • Excellent writing skills and the critical thinking skills to analyze and summarize proposals and reports.
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way.
  • Solid organizational skills, able to effectively manage and prioritize work-flow to meet deadlines, and is highly attentive to detail.
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet needs of the role.
  • Ability to continually seek information and look for new approaches to processes and practices.
  • Excellent computer skills to include Microsoft Office and database experience.

Preferred:

  • Master’s Degree in International Studies, Public Health, Public Policy, Education or related field.
  • An understanding of grantmaking and the nonprofit sector are highly desired.
  • Knowledge of MicroEdge GIFTS and GivingData or other grants management software.
  • International field experience, familiarity with early childhood development, HIV/AIDS and other issues in the developing world is beneficial.

The Conrad N. Hilton Foundation is an equal opportunity employer and we seek candidates from all backgrounds and experiences