Agoura Hills

Grants Assistant, Conrad N. Hilton Foundation

The Organization

The Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help the world’s disadvantaged and vulnerable people. The Foundation currently conducts strategic initiatives in six priority areas: providing safe water, ending chronic homelessness, preventing substance use, helping children affected by HIV and AIDS, supporting transition age youth in foster care, and extending Conrad Hilton’s support for the work of Catholic Sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. In 2017, the Humanitarian Prize was awarded to icddr,b, an international health research institute dedicated to solving the most serious health issues facing low and middle-income countries. From its inception, the Foundation has awarded more than $1.5 billion in grants, distributing $109 million in the U.S. and around the world in 2016. The Foundation’s current assets are approximately $2.6 billion. For more information, please visit www.hiltonfoundation.org/

Position Overview

Supports the work of the grants management team, including data entry for processing grants, tracking requirements, ensuring accurate grant data management, and helping to prepare board dockets. The grants assistant is an integral member of the grants management team and the Foundation, and reports to the Director, Grants and Knowledge Management.

  • Assists with the processing of the Foundation’s grants, including entering data, conducting due diligence, attaching documents, scheduling requirements and payments, and generating correspondence.
  • Oversees the Grants Management Outlook account, tracking receipt and routing applications, reports and grant agreements. Helps to monitor requirements.
  • Responds to unsolicited requests for funding.
  • Assists with the preparation and production of the Foundation’s quarterly board dockets.
  • Provides technical assistance on the use of the grants management database, as well as the Foundation’s grantmaking forms, policies and practices to enhance accuracy, consistency and efficiency.
  • Assists with the archiving of grant records, and grants database clean-up and maintenance in order to meet legal, auditing and Foundation requirements. Undertakes special projects and other duties as assigned.

Core Qualifications:

  • Bachelor’s degree preferred.
  • 2 years of relevant work experience required; non-profit, philanthropy or grants management experience preferred.
  • Proficiency in Microsoft Office Suite, including Excel, Outlook and Word.
  • Experience with grants management databases or a relational database.
  • Interest in the Foundation’s mission and the operational side of grantmaking and philanthropy.
  • Excellent written and oral communication, organizational and interpersonal skills.
  • High attention to detail and strong analytical skills.
  • Able to work independently and as a part of a team, plan and prioritize workflow to meet deadlines, take initiative, and be solution-oriented.
  • A positive attitude and high level of accountability and flexibility.

How To Apply

To Apply:

 Interested candidates should send a cover letter and resume by email to the Talent and Culture department at talent@hiltonfoundation.org. Please note “Grants Assistant” in the subject line. No phone inquiries, please.

The Conrad N. Hilton Foundation is an equal opportunity employer and we seek candidates from all backgrounds and experiences

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