TCC Group is a Certified B Corporation, founded in 1980, that provides management consulting and planning services to the social sector. Our mission is to develop strategies and programs that enhance the efficiency and effectiveness of nonprofit organizations, philanthropies, and corporate citizenship programs to achieve social impact. Our core services are strategy; foundation, program and grants management; capacity building; and evaluation. We help clients devise strategies, implement programs, evaluate progress and outcomes, and make ongoing improvements so that they can better achieve social impact.TCC Group has a staff of 30 professionals, headquartered in New York City, with offices in San Francisco and Philadelphia.
We work in teams of consultants that are assembled to reflect the client’s consulting needs and staff’s areas of expertise. All of our consultants have at least a Master’s degree as well as practical experience working in nonprofit organizations and philanthropies. We are critical thinkers, effective communicators, skilled facilitators, and insightful strategists. We work with organizations of various sizes and lifecycle stages, in a range of sectors such as arts and culture, health and human services, education, environment, youth development, policy and advocacy, and public administration, to name a few.
About our Grants Management Services
TCC Group provides a range of management services for a number of corporate clients. For these clients we serve as the primary grants manager, handling all grant administration and basic operational needs for foundation and corporate philanthropic giving. We are the primary point of contact for grantseekers and the de facto staff for these clients with no professional grantmaking program or administrative staff. We provide a range of services, customized for each client’s needs. As part of our grants management services we lead and implement multiple processes including:
•Planning and implementation: including process development and protocol; systems and tools set up; legal and technical compliance; timing and logistics support; core criteria development, and ongoing project management;
•Application development and processing: including developing templates for applicants, managing proposal intake and tracking, coordinating follow up with applicants, and trouble-shooting as necessary for clients and grant seekers to ensure successful application processes
•Review & Due Diligence: including reviewing applications for eligibility and compliance, conducting financial and reputational due diligence on prospective grants, designing and facilitating grant review meetings, scoring and providing preliminary recommendations as needed.
•Approval: including managing various approval level and logistics related to committee meetings, development of dockets for review, facilitating committee meetings, conducting necessary follow up, and drafting award announcements.
•Payment: including overseeing grant payment processes to ensure accuracy ; complete financial document packages prepared for internal storage and auditing; and working with appropriate client contacts to ensure timely payment and reporting needs are met.
•Reporting & Storytelling: Including ensuring timely completion of grantee reports, synthesizing key data points, and supporting overall monitoring, evaluation and communications efforts for grant portfolios.
About the Position
TCC is currently seeking an experienced and versatile professional to play a lead role in our grants management work. The position requires a mix of expertise in project and grants management as well as detailed oriented administration. The Grants Manager will be working as part of a client services team, and will be in direct communications with clients and grant seekers. The position demands extreme detail orientation, as well as exceptional client relations, discretion, and familiarity with nonprofit due diligence. This person must also be able to manage multiple projects and competing deadlines with the highest degree of professionalism and judgment. This position requires a hands-on analytical, detail-oriented, self-motivated manager who is able to effectively oversee all aspects of our clients’ grants operations. He or she must be able to meet our clients competing needs while also applying field wide best practices to enhance the efficiency and effectiveness of our grantmaking services. This individual should have experience managing others as need, as well as working independently.
This position oversees and implements all grants management functions, including:
•Conducting ongoing grants administration as described above
•Reviewing, analyzing and summarizing grant proposals for board review; preparing grant write-ups for board dockets
•Implementing and maintaining grants management software that follows clients’ work processes while balancing the needs of program and accounting staff and regulatory compliance; assuring integrity of data
•Negotiating and facilitating sensitive issues in the grant-making process using the utmost levels of discretion
•Providing links between program, finance, information technology and other administrative staff so that all grants activities are smoothly implemented
•Training staff on both grants procedures and grants management software
•Drafting and updating grants management manuals
•Identifying professional development and training opportunities for staff and self
•Developing and overseeing standard terms and conditions for grant award letters, agreements and contracts
•Undertaking special projects as assigned or initiated
•Providing day-to-day project management with project manager and review team, as appropriate and as needed
•Developing and monitoring project work plans and budgets
•Supervising the project work of administrative assistants and grants reviewers
•Developing and maintaining exceptionally strong relationships with clients, including email and telephone communication, and in-person meetings
•Supporting planning of board and committee meetings, in conjunction with foundation leadership (developing agendas, preparing dockets, etc.)
•Taking minutes at board and committee meetings, as needed•Ensuring compliance with clients’ by-laws
•Working with clients’ on matters relating to 990s, audits, etc.
•Ensuring compliance with IRS regulations and foundation’s legal requirements for all grants and programs
•Bachelor’s degree required
Grants Management Experience
•Knowledge and application of best practices in grant making
•Familiarity with accounting procedures and processes for structuring grants
•Understanding of current IRS regulations related to grantmaking
•Knowledge of grants management software and information technology skills
Management and Communications skills:
•Exceptionally strong client relations skills, especially experience working with grantmaking committees and boards
•Ability to communicate technical, budgetary and program details to clients, grantees and applicants
•Demonstrated leadership skills and ability to manage and motivate team members
•Demonstrated experience in formulating and implementing policies and procedures
•Ability to design and implement effective workflow processes and procedures
•Capability to foster an atmosphere which recognizes and respects cultural and individual differences
•A minimum of two years of relevant work experience in grants management.
•Experience using grants management software.
•Experience working directly with foundation boards and/or grants committees
•Excellent interpersonal, verbal and written communication skills
•Excellent attention to detail, strong project management skills and ability to meet deadlines
•Ability to manage multiple complex tasks and maintain composure under demanding conditions
•Ability to prioritize work at hand
•Proven problem-solving skills and a focus on solutions
•Flexibility in approach and willingness to adapt when necessary
•Proactive and action-oriented personality; strong sense of pace and urgency
•Ability and experience working productively and proactively both independently and as part of a team
•Intermediate to advanced skills in Microsoft Office (Word, Excel, Access, Outlook, PowerPoint) and Internet search engines and databases. Technologically savvy with ability to learn new programs quickly
Please submit a resume and a cover letter for the “Grants Manager” position at https://jobs-tccgrp.icims.com/.No telephone calls, please. TCC Group is an equal opportunity employer.